Western Piedmont Woodcrafters

The One Club for All Woodworkers

Club Information/By-Laws

By laws of the Western Piedmont Woodcrafters Club, Hickory, NC

The effective date of the original By-Laws were be July 24, 1999. Revised version adopted by the Western Piedmont Woodcrafters on June 24, 2017.

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ARTICLE  I.  NAME

 

The name of this organization shall be the Western Piedmont Woodcrafters and referred to as Western Piedmont Woodcrafters.

 

ARTICLE II.  PURPOSE           

 

The purpose of Western Piedmont Woodcrafters is to promote an interest in woodworking for persons of all levels of competence, whether they are beginners or advanced professionals; to provide information, education, and hands-on experience for all members; to encourage creativity and to explore new methods and techniques for advancing woodworking skills; to encourage membership in and give support to associations that the Board of Directors may suggest; to involve the membership in education facilities and applicable community projects associated with woodworking.

 

ARTICLE III.  MEMBERSHIP

 

Any person at least 14 years of age interested in woodworking whether amateur or professional may become a member of Western Piedmont Woodcrafters.  Non-voting, dues-free honorary membership may be given to those people whom the board may consider.

 

ARTICLE IV.  DUES

 

Dues shall be $30 for single memberships and $40 for family memberships per year. Dues for prospective members joining the Club for the first time are prorated based on the time of year membership is initiated and are as follows: July-September $30 single and $40 family, October- December $25 single and $35 family, January-June $20 single and $25 family.  Existing members and former members whose membership has lapsed are required to pay $30 single and $40 family regardless of time of year membership is renewed. The Club痴 fiscal year starts on July 1st and ends on June 30th of the following year.

 

ARTICLE V.  MEETINGS

 

Meetings will be held at the Klingspor Woodworking Shop of Hickory, 856 21st Street Drive SE, Hickory, N.C. on the fourth Saturday of each month, except a combined November/December meeting on the first Saturday of December.

 

ARTICLE VI.  CLUB OFFICERS

 

President, Vice President, Secretary, Treasurer, Membership Director, Programs Director, Newsletter Editor, Publicity Director, Webmaster and up to two members-at-large.

Officers will be voted in at the June meeting each year by the membership and will serve a one- year term beginning July 1 and ending the following June 30.

 

ARTICLE VII.  BOARD OF DIRECTORS:

 

The Board will consist of the club officers, all of whom shall be voting members.  The Board will meet once a month unless a majority of Board members vote to eliminate or reschedule a monthly meeting prior to the scheduled date. The Board will meet with quorum of a majority of voting members, at a designated place to discuss club business to include dates and programs for upcoming meetings, finances, membership, publicity, officer reports and any other business deemed appropriate by the Board.

 

ARTICLE VIII.  DUTIES OF OFFICERS

 

PRESIDENT:   The President shall serve as Chairperson of the Board of Directors and shall be responsible for:

1) Calling meetings of the Board of Directors

2) Presiding at regularly scheduled monthly meetings of the board and club

3) Having joint responsibility with the newsletter editor to issue a Monthly newsletter one week prior to all regularly scheduled meetings

4) Preparing an agenda for Board of Directors meetings

5) Appointing working committees: meeting space preparation, welcoming members and guest, preparing refreshments, etc.

6) Acting as a spokesperson concerning any official business with all outside parties including the Klingspor Woodworking Shop.

7) Mediating all disputes concerning club matters.

 

VICE PRESIDENT:  The Vice President shall assume the duties of the President when the President is absent, incapacitated or, for any other reason, unable to carry out his/her duties and assume the office of President until the next scheduled election for any reason that the President may leave office.  He or she may also serve as Program Director if the board so desires.  The Vice President痴 other responsibilities shall be:

1) Keeping current on all Club matters with the President so a smooth transition can take place in case the President is absent or resigns his/her office.

2) Temporarily assume the duties of Program Director if the elected Program director is absent, or incapacitated or unable to carry out his or her duties.

 

SECRETARY/TREASURER:

 

Secretary Duties: The Secretary shall prepare necessary correspondence, document board meeting minutes for approval and prepare and mail an election ballot if and when necessary.

 

Treasurer Duties: The Treasurer shall receive all Club funds and deposit the funds in a bank account.  This person may also serve as Membership Director if requested by the Board of Directors.  Additionally, the Treasurer shall:

1) Keep a record of funds received and disbursed

2) Maintain a roster of paid members, including addresses and telephone numbers that he/she receives from the Membership Director

3) Submit a monthly financial report to the Board of Directors

4) Submit an annual financial report in the newsletter

5) Furnish the Klingspor Woodworking Shop痴 store manager with an updated copy of all new members on a monthly basis so they may be added into the store痴 computer

6) Complete and file all required federal and state income tax returns on behalf of the Western Piedmont Woodcrafters and maintain all required supporting documentation

7) Preside over monthly board meetings in the event the President and VP are absent.

 

MEMBERSHIP DIRECTOR:  The Membership Director shall be responsible for maintaining a current roster of all members, addresses and telephone numbers on a monthly basis and give the Treasurer an updated copy as close to the first of each month as possible. He or she shall also write a letter of welcome to all new members.

 

PROGRAM DIRECTOR:   The Program Director shall be responsible for:

1) Coordinating monthly programs

2) Arranging for program presenters, speakers, demonstrators, videos, tapes etc.

3) Prepare a schedule of proposed programs for publishing in the news letter

4) Update program schedule as required.

 

NEWSLETTER EDITOR:  The Newsletter Editor shall be responsible for the monthly publication and distribution of a newsletter entitled 撤lane Talk.

 

PUBLICITY DIRECTOR:  The Publicity Director promotes activities of the Western Piedmont Woodcrafters in the Piedmont and beyond through publicity releases, posters, the internet, and other media.  The director maintains a mailing/e-mail list of media sources, and seeks to recruit all woodworkers in the Unifour into the Woodcrafters Club.

 

WEBMASTER:  The Webmaster shall develop and maintain the contents of the Western Piedmont Woodcrafters web site.  The site will be maintained to provide the dual purpose of keeping members informed of club activities and woodworking information while also providing a means to attract potential new members.

 

MEMBERS-AT-LARGE:  The duties of the members-at large shall be to represent the club as a whole at Board meetings.

 

ARTICLE IX. TERM OF OFFICE BOARD OF DIRECTORS

 

Term of office shall be one (1) year with a two (2) year term limit.  In future years, if no candidate comes forth to fill any of the above offices the board may extend the term of office annually.

 

ARTICLE X.  CALENDAR

 

A. The fiscal year will begin on July 1st of each year and end on June 30th  of the following year.

B. The election of officers shall be completed by the fourth Saturday in June

C. Regular Club meetings will be held the fourth Saturday of each month at The Klingspor Woodworking Shop in Hickory, NC

 

ARTICLE XI.  FINANCES

 

A. Western Piedmont Woodcrafters shall be a non-profit educational and social organization

B. Funding for the organization shall be assessment of dues from club members

C. Funding for activities such as workshops, seminars, etc., shall be assessment of costs from participating members.  It is suggested that a maximum of four (4) such activities be scheduled per year or at Board discretion.  Non卜embers may attend if space is available but in all cases members have first choice

D. It is encouraged that all special workshops and seminars be held at a different time so as not to interfere with the regular monthly meeting.  This will allow those people who cannot or wish not to pay extra for those functions will still be able to attend the monthly meetings.

E. All requests for expenditures must be accompanied by a statement of how the expenditure is to be funded (gifts, fees, collections etc.) A written request must be presented along with all applicable receipts before payment.

F. An annual statement of finances that has been audited by a member committee selected by the President must be filed with the President at end of each year.

G. Out-of-the-ordinary propose expenses should be presented to the board at least 1(one) month in advance.

 

ARTICLE XII.  MAILING ADDRESS

 

The current President痴 address or a Club P.O. Box, to be determined.  This will be at the Board痴 discretion.

 

ARTICLE XIII.  AMENDMENTS

 

Section 1. Amendments

The By-Laws of Western Piedmont Woodcrafters may be amended on a yearly basis. Amendments will be considered and enacted at the same time that the election is held on the fourth Saturday of June.

 

Section 2. Procedure

a. Proposed Amendment:  Any qualified voting member may recommend an amendment to the By-Laws in writing which shall be forwarded to the President who shall refer the recommendation to a committee appointed by the President of unbiased club members.  The committee shall make a recommendation of approval or denial of the proposal within thirty (30) days after receipt and send a copy to the President and each Board member.

b. Action:  Upon receipt of a recommendation from the committee, the Board of Directors shall either approve or deny the proposed amendment.  If approved, the proposal shall be submitted to a vote to the membership at the time of election on the fourth Saturday in June or earlier if the Board so desires.

c.  Vote:  A denied proposed amendment may be reinstated within thirty (30) days thereafter upon submission to the Club President in a petition containing no less than thirty percent (30%) of the current membership requesting reinstatement of the proposal in which event the amendment shall be submitted to the membership for consideration by a new vote at the next scheduled meeting

 

RTICLE XIV.  PARLIAMENTARY LAW

 

The rules contained in Roberts Rules of Order, Newly Revised, shall govern this club in all cases in which they are applicable.  All votes at the general monthly meeting shall be passed or denied by a simple majority of members present.

 

ARTICLE XV.  LIQUIDATION UPON DISSOLUTION

 

No part of the assets of Western Piedmont Woodcrafters shall inure to the benefit of any officer, director, or member of the organization.  Upon dissolution of the Association, the assets of the Association shall be, after due provisions have been made for the satisfaction of all liabilities and obligations of the Association, distributed to another organization (s) whose purposes are substantially similar to the purposes for which this association was organized.